Holiday Time Off: What Employers Should Know

Posted by admin on December 5, 2011  |   No Comments »

The holiday season has begun and many employers have questions about whether they’re required to provide time off or holiday pay. Here’s a look at some frequently asked questions and answers.
Are employers required to provide employees time off for a holiday?
Although not generally required by federal or state law, many employers choose to grant employees time off for certain holidays or to close the business altogether on those days.

Companies with 15 or more employees are subject to federal religious discrimination laws and may need to allow employees time off for religious observance, unless such time off would be an undue hardship for the business. Employers should also consult their state’s nondiscrimination laws to learn if there are similar requirements for time off related to religious observances for employers of fewer than 15 employees.

What are some common holidays that employers observe?
Common holidays observed in the U.S. include:

  • New Year’s Day
  • Martin Luther King, Jr. Day
  • Presidents’ Day
  • Memorial Day
  • Independence Day (Fourth of July)
  • Labor Day
  • Columbus Day
  • Veterans’ Day
  • Thanksgiving Day and the Day After Thanksgiving
  • Christmas Day

Do employers have to pay their employees if the business is closed for a holiday?
Federal law and most state laws do not require employers to pay employees if time off for holidays is granted. Whether or not employees are paid for holidays is generally a matter of company policy. Employers need to be careful when it comes to exempt employees, though–as a general rule, if anexempt employee performs any work during a workweek, he or she must be paid the full salary amount.

What about employees scheduled to work on a holiday if the business remains open?
Extra compensation (above and beyond an employee’s regular rate of pay) for work on holidays is also generally a matter of company policy, although employers must comply with any specific state law requirements regarding holiday pay. Although some companies pay employees at a special rate (such as time-and-a-half) for holiday shifts, generally an employee is only entitled to his or her regular pay, plus any overtime.

Remember that states will generally enforce an employer’s written policy regarding holiday pay, so it’s important to follow company policy and to apply the rules consistently and fairly to all employees.

For questions about the specific requirements in your state, contact yourstate labor department or a knowledgeable employment law attorney. Our section on Leave and Time Off features more information on both mandatory and voluntary leave.

Top 5 Health Care Reform Issues Employers Should Focus on Today

Posted by admin on April 25, 2011  |   No Comments »

Maureen M. Maly

Employers Taking Bold Action to Manage Health Costs

Posted by admin on March 22, 2011  |   No Comments »

Business Wire

Over the past year, employers have focused their efforts on immediate compliance with health reform, but looking ahead to 2012 and beyond, many employers are pursuing bolder actions and implementing health program changes to hold employees and providers more accountable in the struggle to manage costs and improve worker health, according to findings from the 16th Annual Towers Watson/National Business Group on Health Employer Survey on Purchasing Value in Health Care.

The shift toward bolder health care benefit design decisions is being driven by continuing cost challenges and the anticipated effects of health care reform. Employers expect average costs for active health care benefits to increase by 7% in 2011, up from a 6% increase in 2010. While increases have stabilized over the past few years, they considerably outpace wage increases year over year, continuing to place significant financial pressure on employees and their families. According to the research report, the total anticipated annual costs per active employee are expected to reach $11,176 (up 7.6% from $10,387 in 2010), and the average employee’s share of costs in 2011 is expected to rise 11.8%, to $2,660.

“We cannot continue to think that the rise in health care costs is sustainable. Health care costs have experienced dramatic cost inflation over the past two decades, and employers continue to subsidize the majority of plan costs,” said Helen Darling, president of the National Business Group on Health. “But these costs are cutting into employers’ profitability and the total rewards they are able to offer employees, plus concerns about the future Cadillac tax add a new level of urgency to their challenges. Employers that are best able to minimize this cost burden will be those that are able to provide the most competitive benefits package and attract the most talented employees.”

The report also revealed cost variations in the different plan types. Account-based health plans (ABHPs)* are the most affordable plan type, costing $730 less than HMOs for employee-only coverage and $2,118 less for family coverage. Preferred provider organization (PPO) and point of service (POS) are the most expensive plan types, costing an average employee about $200 more than a typical health maintenance organization (HMO) plan for single-only coverage and more than $750 more for family coverage.

Sweeping Design Changes on the Way

To control the impact of these rising costs on employers’ total rewards offerings and preemptively guard against reform penalties, employers are planning to move beyond minor adjustments and make the most systemic changes in decades.

“Health care benefit managers have historically been focused on making incremental plan design changes,” said Randall Abbott, a senior health care consultant with Towers Watson. “When confronted with the post-reform health care landscape, employers are now considering sweeping changes to their health benefit and workforce health improvement strategies. Increasingly, this is a focus of the executive suite, which is accelerating the discussion.”

To mitigate costs and minimize the longer-term impact of reform, employers are redesigning health benefit programs to incorporate enhanced point-of-care consumerism, repositioning incentives to improve employee engagement, redefining their financial commitment to dependent and retiree coverage, and emphasizing use of high-value providers. Among the notable planned benefit design changes are:Dependent coverage subsidies: 68% are moving to increase contributions for dependents, with 19% targeting per-dependent contributions, and 35% using or planning to implement spousal waivers or surcharges.Retiree medical coverage: 26% of employers plan to cease employer sponsorship; 25% plan to convert a current subsidy to a retiree health account, and 23% plan to eliminate employer-managed drug coverage for post-65 retirees and rely on Medicare Part D plans.Incentives for high-value providers: 28% of employers plan to differentiate cost sharing for high-performance networks or centers of excellence in 2012, and 21% plan to adopt value-based designs over the next year. In addition, 18% plan to offer incentives or penalties to providers for coordination of care, use of emerging technologies or use of evidence-based treatments.Accountability for engagement: A third of employers plan to reward or penalize their employees based on biometric outcomes (for weight and cholesterol), compared with just 7% in 2011 and 6% in 2010. Social media is one of the emerging creative strategies employers (9%) are using to improve employee health and well-being.

ABHP Adoption Increases, Driven by Proof of Plan Efficacy

Recognizing the financial benefits for the business and their employees, employers are continuing the shift toward ABHPs. In 2002, just 2% of all employers offered ABHPs, but by 2011, that number has exploded to 53%. By 2012, another 13% of all respondents plan to add an ABHP. In addition to effectively lowering employer health care cost trends and helping employers delay costs related to the implementation of the 2018 excise tax, these plans can offer employees the ability pay for current costs while giving them a wealth-accumulation vehicle for retirement.

Employers are trying to encourage ABHP adoption by offering employees significant reductions in premium contributions. For example, 56% of employers set their employees’ ABHP premium contributions at least 20% lower than contributions for their traditional plan, and more than one in four employers (26%) cut employee premium contributions by more than half when compared with other plan types. On the employer side, companies that added 10% or more employees to their ABHP between 2009 and 2010 held their health care costs nearly flat, and the companies that were most successful at driving ABHP adoption reduced their costs by nearly $1,000 per employee.

Long-Term Effects of Reform Driving Strategic Decisions Today

The Towers Watson/NBGH survey revealed that employers believe the opening of insurance exchanges in 2014 will have some impact on their active (70%) and retiree (78%) medical programs. In addition, more than a quarter of employers (27%) believe the opening of the exchanges will have an extensive impact on their retiree plans. The implementation of the excise tax is expected to have an impact on both active (81%) and retiree (66%) medical programs as well, with 24% and 20% of employers anticipating an extensive impact on their active and retiree programs, respectively.

While the excise tax will not take effect until 2018, Towers Watson research has shown that, if current average annual cost increases continue, 60% of companies will reach the taxable level by 2018, and companies that take strategic actions now will have a distinct competitive advantage.

For access to the full survey report, visit www.towerswatson.com/hcreport2011 .

*The Towers Watson/National Business Group on Health Employer Survey defines an account-based health plan as a plan with a deductible offered together with a personal account (i.e., health savings account or health reimbursement arrangement) that can be used to pay a portion of the medical expense not paid by the plan.

No tax on health care benefits – until 2018

Posted by admin on October 13, 2010  |   No Comments »

There have apparently been concerns among many employees that passage of health care reform would mean that they would have to pay tax on the value of health benefits they receive from their employers. One source of this rumor was probably the fact that there is now a space for employers to include, if they wish, the cost of health benefits on the 2011 W-2 Form, which the IRS has just released. Inclusion of the information will be mandatory starting in 2012. Continue Reading…